Closing Assistant - Tomah
Description:
The Closing Assistant/Admin will process Closing Disclosures (CD), assist in post-closing and disbursement of loan packages, and provide support for the branch in which they are working. In addition to providing customer service and processing closings, the Closing Assistant/Admin will learn the ropes in facilitating closings with customers/lenders/realtors, obtaining necessary signatures. This position will work with a diverse group of clients/guests/public in their branch, requiring a high level of professionalism and confidentiality. This position will work closely with the Branch Manager to assist in all areas of the closing process; both pre-closing and post-closing.
General Duties:
• Professional communication and collaboration with customers/realtors/lenders/legal professionals, and co-workers to obtain all needed information to process closing documents.
• Work with Title Examiner to obtain Updated Commitment (with new effective date marked up) prior to closing.
• Coordinates with buyer/seller/lender/realtor/legal professional date, time, and location of closing
• Copy pertinent documents and distribute to parties present at closing within company and industry guidelines
• Verify CPL information, if requested by Lender
• Prepare documents necessary for processing
o Closing Documents (CD) for Closer
o Recordable documents (Deeds, HT110, etc.)
o Seller documents
• Verify information necessary for processing
o Accuracy of legal description
o Manner of funding (wire or check) BEFORE document preparation
o Funding RECEIVED prior to closing
o Wire instructions
• Print necessary documents for closing
o Checks
o Lender documents
• Order payoffs with “payoff good through” dates
• Order final water bills for closing
• Prepare 1099S Certifications to be signed at closing
• Review all documents prior to closing for accuracy
• Verify Funding Authorization was obtained by Closer at the table
• Re-verify funding prior to finalizing disbursements
• Print any remaining checks not printed prior to closing
• Disbursement of Closing documents following the closing in a timely manner
o Checks to 3rd parties abiding by all closing instructions provided and within the guidelines of the company
o Copies to parties not present at closing within company and industry guidelines
• Verify and execute Payoffs
o Initiate payoff wire or overnight payoff to meet the required timelines for accruing interest
• Make deposits of checks into correct accounts following closing
o Funding checks
o Underwriter Remittance checks
o Operations checks
o e-Recording checks
• Process necessary documents and filings, post-closing
o e-Recordings for counties that e-record.
o Mail recordings to counties that do not process e-recordings
• Prepare final 1099S to be sent to seller and a copy to be retained for company IRS reporting at year end
o Based on information on 1099S Certification completed and signed at closing
• Copy & scan required documents for electronic retention
• Process and return loan packages to lenders
• Examine final File Ledger for accuracy
• Assist in basic office needs; answering telephones, greeting customers/clients, helping Closer or Branch Manager in areas needed.
Other Information:
Position Type/Expected Hours of Work
o This is a full-time position. Days and hours of work are Monday through Friday, 8:30am to 4:30pm.
Qualifications:
• High School Diploma required. Associates Degree in Business related field, or alike is preferred.
• Minimum 1 year of mortgage processing or title insurance industry experience in a professional office setting.
• Strong verbal and written communication skills
• Strong computer proficiency with Microsoft Office Suite.
• Ability to multi-task and willingness to take on additional tasks to ensure customer satisfaction
• Ability and willingness to professionally communicate and collaborate with co-workers/customers/realtors/lenders/legal professionals to obtains all needed information to process closing documents
